Muss ich mich um Fristen kümmern?

Nein. Lohnsteuer, Beitragsnachweise und Meldungen laufen bei uns, du bekommst die fertige Abrechnung und die Zahlungsliste. Ob monatlich oder quartalsweise gemeldet wird, prüfen wir jedes Jahr neu.

Was passiert, wenn eine Frist reißt?

Dann kostet es Säumniszuschläge, bei Steuer und Sozialversicherung. Deshalb bekommst du von uns einen festen Stichtag für Änderungen, und wir halten die Termine dahinter.

Wie schnell muss ein neuer Mitarbeiter gemeldet werden?

Melde uns den Eintritt vor dem ersten Arbeitstag über Slack, den Rest übernehmen wir. In einigen Branchen wie Logistik muss die Meldung sofort raus, auch das wissen wir.

Wie geht ihr mit Minijobs und Midijobs um?

Wir überwachen die Grenze pro Kopf und Monat. Rutscht jemand durch Boni oder Mehrstunden darüber, sagen wir es dir vorher, nicht die Prüfung danach.

Wo liegen meine Lohnunterlagen?

Digital bei uns in DATEV, so lange wie vorgeschrieben. Bei einer Prüfung muss nichts gesucht werden.

Was passiert bei einer Lohnprüfung?

Rentenversicherung und Finanzamt prüfen regelmäßig, getrennt oder auf Wunsch gleichzeitig. Wir begleiten die Prüfung und beantworten die Rückfragen, die Unterlagen liegen bereit.

Musst du für freie Designer und Fotografen Abgaben zahlen?

Möglich, über die Künstlersozialabgabe. Wer regelmäßig Freelancer für Fotos, Design oder Texte bezahlt, kann betroffen sein. Wir prüfen deine Freelancer-Rechnungen laufend mit.

Wie werden Meldungen übermittelt?

Komplett digital über DATEV an Finanzamt, Krankenkassen und Sozialversicherung. Du bekommst nur die fertigen Abrechnungen.

Payroll | Filings | Mini-jobs

Hand over payroll, keep control

We take over payroll, filings and deadlines for your team, including mini-jobs, bonuses and benefits. Every month you get finished payslips instead of a to-do list.

Book an introductory call

Free & no obligation

15 minutes

No preparation required

200+ clients. 100% e-commerce focus on Amazon, Shopify, D2C and multichannel.

Where does e-commerce payroll go wrong?

Payroll rarely fails because of the deadlines. It fails because employees are set up and paid incorrectly, because nobody at the previous advisor keeps track of the rules.

The deadlines do not wait for your team.

Wage tax, social security and the contribution statement each have their own dates every month. Anyone running payroll in-house works against three fixed deadlines every month, vacations included.

Bonuses, benefits and mini-jobs tip the payroll run over.

Benefits in kind, supplements, commissions and company cars are everyday business for you, but special cases in a standard payroll run. Every wrong allocation costs twice, in wage tax and in social security. On top of that come mini-job thresholds that change regularly.

Set up wrong, paid wrong.

Tax classes are never questioned, health insurers are recorded incorrectly, mini-jobbers are processed as subject to social security, hours are carried over wrongly, contracts are missing. Incorrect payslips go out, wage tax and contributions are reported incorrectly. We see this in many data handovers from previous advisors.

What does SPIELMANN take on in payroll?

We run payroll, file the reports and keep the deadlines, you only supply the changes. Joiners and leavers, hours and bonuses come in via Slack with a fixed cut-off date, not as last-minute requests at month-end.

Monthly payroll without queries

Joiners and leavers, hours, bonuses and benefits in kind come through one fixed channel, and we run payroll from it. You get back the payslips, the payment list and the booking records. Because payroll and bookkeeping sit with us, nobody transfers labor costs by hand.

Report joiners and leavers
Value benefits in kind correctly
Cross-check records and data quality

Filings and deadlines run on our side

Wage tax returns, contribution statements and social security filings go out digitally through DATEV and on time. Registrations and deregistrations for your employees included.

Record hours and supplements
Submit contribution statements
Monitor mini-job thresholds

Documented for audits

Payroll accounts, records and special cases are documented, so an audit does not turn into a search party. Even if the tax office turns up unannounced, everything is ready.

Define deadlines and responsibilities
Support you through audits
Document payroll accounts

Status check in 15 minutes

We look at your payroll, your special cases and your filing routes and show you what you no longer have to do yourself. Free, 15 minutes.

Book an introductory call

Free & no obligation

15 minutes

No preparation required

Smiling man with glasses and beard wearing a blue suit jacket and white shirt, sitting at a table with an open book and laptop.

In-house payroll, a payroll bureau or SPIELMANN?

Payroll needs more than a program. What matters is who classifies special cases and who steps in when a filing is missing.

In-house payroll

Saves fees, but ties one person to two fixed dates a month, including vacation, sick leave and how up to date they are.

Payroll bureau

Runs payroll reliably, but with benefits in kind, commission models and tax classification it is often not the advising authority.

SPIELMANN

Runs payroll, files the reports and classifies special cases for tax, from the same firm that also prepares your annual financial statements.

Smiling man with glasses and beard wearing a light blue dress shirt looking to the right.

Payroll that holds up in an audit

Payroll, filings and documentation sit with the same people as your annual financial statements. No interface between a payroll bureau and a tax firm where benefits in kind get valued differently. One contact, one process.

Here is how it works: an introductory call in 15 minutes, the switch typically in 4 weeks, your effort under 30 minutes. We handle the communication with your previous advisor.

Questions about payroll? We will clear that up in 15 minutes in an introductory call.

Deadlines kept

Clear data foundation

Fewer queries ahead of deadlines

Accounting becomes management,
with figures you can follow every month.

FAQs on payroll

Answered briefly: the most important questions about deadlines, filings and the handover.

Book an introductory call

Do I have to take care of deadlines?

No. Wage tax, contribution statements and filings run on our side, you get the finished payroll and the payment list. Whether you file monthly or quarterly is something we check again every year.

What happens if a deadline is missed?

Then it costs late payment surcharges, for both tax and social security. That is why you get a fixed cut-off date from us for changes, and we keep the dates behind it.

How quickly does a new employee have to be registered?

Tell us about the joiner before the first working day via Slack, we take care of the rest. In some industries such as logistics the registration has to go out immediately, and we know that too.

How do you handle mini-jobs and midi-jobs?

We monitor the threshold per person and per month. If someone goes above it through bonuses or extra hours, we tell you beforehand, not the audit afterwards.

Where are my payroll records kept?

Digitally with us in DATEV, for as long as required. In an audit, nothing has to be searched for.

What happens in a payroll audit?

The pension insurance and the tax office audit regularly, separately or at the same time on request. We support you through the audit and answer the questions, the records are ready.

Do you have to pay levies for freelance designers and photographers?

Possibly, through the artists' social security levy. Anyone who regularly pays freelancers for photos, design or copy can be affected. We keep checking your freelancer invoices as we go.

How are filings submitted?

Fully digitally through DATEV to the tax office, health insurers and social security. You only get the finished payslips.

Technical Background: Payroll and Filings

The rules governing every payroll run and filing.

Wage tax return, Section 41a EStG

The return must be filed electronically by the 10th day after the end of the filing period. Monthly above 5,000 euros of prior-year wage tax, quarterly between 1,080 and 5,000 euros, annually up to 1,080 euros.

Due date for social security contributions, Section 23 (1) SGB IV

Contributions are due on the third-to-last bank working day of the month. The contribution statement must be submitted two working days beforehand.

Social security notifications, DEÜV and Section 28a (4) SGB IV

Registration no later than six weeks after employment begins (Section 6 DEÜV), deregistration six weeks after it ends (Section 8 (1) DEÜV), annual report by February 15 (Section 10 (1) DEÜV). Eleven industries require immediate registration.

Mini-job threshold, Section 8 (1a) SGB IV

The threshold is linked to the minimum wage and stands at 603 euros per month in 2026, or 7,236 euros per year. Above that, the midi-job range begins with its own contribution calculation up to 2,000 euros.

Audits, Section 42f EStG, Section 42g EStG and Section 28p SGB IV

The tax office audits wage tax, the pension insurance audits contributions at least every four years. At the employer's request, both can audit at the same time. The wage tax inspection takes place without prior notice.

Retention and late payment, Section 41 (1) EStG, Section 240 (1) AO, Section 24 (1) SGB IV

Payroll accounts must be retained until the end of the sixth calendar year after the last wage payment. Late payment incurs a surcharge of 1 percent for each month or part thereof under both tax and social security law.

Hand over payroll, keep control

200+ clients. 100% e-commerce focus on Amazon, Shopify, D2C and multichannel.