Wir buchen selbst in Lexoffice - was ändert sich?

Das Buchen übernehmen wir. Du lieferst Belege und Zugänge, wir führen Shopify-, Amazon- und Payment-Daten zusammen und buchen in DATEV. Deine Rechnungsstellung bleibt, die Zuordnungsentscheidungen fallen weg.

Wer haftet für eine falsche Buchung?

Steuerlich haftest du als Unternehmer, egal welche Software du nutzt. Der Unterschied ist, wer die Einordnung fachlich verantwortet. Ein Buchungsvorschlag ist keine Beratung, bei uns steht die Kanzlei dafür ein.

Könnt ihr Amazon FBA, PAN-EU und OSS vollständig abbilden?

Ja, das ist unser Kerngeschäft. Wir verarbeiten Settlement-Reports, FBA-Fees, PPC-Kosten, Retouren und Lagerkosten sauber. OSS-Meldungen und Verbringungen (ZM) betreuen wir vollständig selbst.

Macht ein Wechsel unterjährig Sinn?

Ja, vor allem dann, wenn du gerade merkst, dass du mit der alten Lösung nicht weiterkommst. Ein Wechsel mitten im Jahr ist unproblematisch, wir übernehmen deine laufende Buchhaltung nahtlos.

Was passiert mit unseren Daten aus der Software?

Die bestehenden Buchungen werden übernommen. Wir richten die Schnittstellen zu Shopify, Amazon und Payment neu ein und arbeiten in DATEV weiter. Es entsteht keine Lücke in deiner Historie.

Wie schnell kann ich zu euch wechseln?

Typischerweise innerhalb von 4 Wochen. Dein Aufwand: unter 30 Minuten. Wir übernehmen die Kommunikation mit deinem alten Steuerberater, danach läuft alles über deinen Slack-Channel.

E-commerce accounting | BWA | DATEV

Lexoffice alternative: a tax firm instead of accounting software

Lexoffice captures receipts, imports spreadsheets and writes invoices. Cost of goods sold, reverse charge invoices, OSS and the annual financial statements stay with you. We take over your bookkeeping, VAT, annual statements and advice completely, with a direct contact in Slack.

Book an introductory call

Free & no obligation

15 minutes

No preparation required

200+ clients. 100% e-commerce focus on Amazon, Shopify, D2C and multichannel.

Where does accounting software stop?

Software books, but it does not understand your business. What matters is whether Shopify, Amazon, payments, inventory and receipts come together cleanly every month.

The software books, you carry the responsibility

Software makes booking suggestions. Whether they are right is your call, without a tax advisor standing behind it. The documented process from shop to entry also stays on your desk.

Marketplace and payment data do not fit in

Amazon settlements, Stripe and PayPal payouts, fees and returns do not reach the software cleanly, let alone sorted. On top of that, nobody checks whether the transactions are correct. In a tax audit that comes back at you fast.

No software prepares the annual financial statements

Cost of goods sold, inventory valuation and the annual statements are still open, and so is the question of whether your growth is profitable. A GmbH has to prepare a balance sheet from day one, no matter how much revenue it makes.

What else do you get at SPIELMANN?

Bookkeeping, VAT, annual financial statements and advice run in one hand with us, instead of software plus tax firm plus your own work. What counts is not the feature, but who carries the responsibility.

We cover OSS and PAN-EU

OSS returns, intra-EU stock transfers and the EC Sales List are part of the service, not a module you configure yourself. Advance returns, OSS and the EC Sales List have different deadlines, we meet all three for you.

Connect Shopify, Amazon and payment data
Get rid of Excel lists and data gaps
Reconcile receipts via GetMyInvoices, Pleo or Moss

Booked accounting instead of a receipt archive

Ongoing bookkeeping, payment reconciliation and a monthly routine are part of it. We also plan the switch to e-invoicing with you in advance, so you do not have to change over shortly before the deadline.

Check cost of goods sold against Sellerboard, KLAR or Admetrics
Book inventory correctly
Clarify OSS, PAN-EU and foreign warehouses

One contact instead of software plus tax firm

Cost of goods sold, inventory valuation and the annual statements come from the same people who do your monthly bookkeeping. Stocktaking and writing down slow movers at year-end are routine for us, receipt software does not know them.

One contact for all deadlines
Set up interfaces to Shopify, Amazon and Klarna
Monthly e-commerce BWA with a real contribution margin

Status check in 15 minutes

We look at your bookkeeping, check your payment reconciliation and show you what the software leaves open.

Book an introductory call

Free & no obligation

15 minutes

No preparation required

Smiling man with glasses and beard wearing a blue suit jacket and white shirt, sitting at a table with an open book and laptop.

Software, standard tax firm or SPIELMANN?

Accounting software, a standard tax firm or an e-commerce tax firm? The difference does not show up at the receipt, but at the annual financial statements.

Software

Delivers exports and dashboards, but does not take on the tax classification or the ongoing review of data quality.

Standard tax firm

Can do the bookkeeping, but is often not deep enough in the setup for marketplace data, payment fees, inventory and an e-commerce BWA.

SPIELMANN

Combines know-how in shop, marketplace and payment data with DATEV, its own e-commerce BWA and a monthly routine you can rely on.

Smiling man with glasses and beard wearing a light blue dress shirt looking to the right.

Booking, filing and closing from the same people.

Ongoing bookkeeping, VAT and the annual financial statements sit with the same people. One contact, one process.

Here is how it works: an introductory call in 15 minutes, the switch typically in 4 weeks, your effort under 30 minutes. You can cancel the software afterwards.

Questions about this? We clear it up in 15 minutes in the introductory call.

A reliable BWA

A clear data basis

Fewer questions before deadlines

Bookkeeping becomes management,
with figures that are traceable every month.

FAQs about the Lexoffice alternative

The key questions about responsibility, data handover and the switch, answered briefly.

Book an introductory call

We do our own bookkeeping in Lexoffice, what changes?

We take over the bookkeeping. You supply receipts and access, we bring Shopify, Amazon and payment data together and book in DATEV. Your invoicing stays with you, the classification decisions fall away.

Who is liable for an incorrect entry?

For tax purposes you are liable as the business owner, whatever software you use. The difference is who takes professional responsibility for the classification. A booking suggestion is not advice, with us the tax firm stands behind it.

Can you fully handle Amazon FBA, PAN-EU and OSS?

Yes, that is our core business. We process settlement reports, FBA fees, PPC costs, returns and storage costs cleanly. We handle OSS returns and intra-EU stock transfers (EC Sales List) entirely ourselves.

Does switching mid-year make sense?

Yes, especially when you are just realizing that your old setup is not taking you any further. Switching mid-year is unproblematic, we take over your ongoing bookkeeping seamlessly.

What happens to our data from the software?

The existing entries are carried over. We set up the interfaces to Shopify, Amazon and payment again and continue in DATEV. No gap arises in your history.

How quickly can I switch to you?

Typically within 4 weeks. Your effort: under 30 minutes. We handle the communication with your previous tax advisor, after that everything runs through your Slack channel.

Technical Background: GoBD, VAT, Annual Accounts

What accounting software does not replace, in brief.

Process documentation, GoBD margin nos. 151 to 155 and Section 162 AO

The GoBD require process documentation. Its absence is initially a formal defect; it leads to an estimate only if verifiability is actually impaired.

Retention periods, Section 147 (3) AO

Books, inventories, and annual financial statements must be retained for ten years, accounting documents for eight years since January 1, 2025, other records for six. While the assessment period is still running, the retention period does not end.

Marketplace liability, Section 25e UStG and Section 27a UStG

Since July 1, 2021, the USt 1 TI certificate has been abolished; the valid VAT identification number is decisive. Without it, the marketplace is liable for the seller's VAT.

VAT deadlines, Section 18 (1), Section 18a and Section 18j (4) UStG

The advance return is due by the 10th day, the recapitulative statement by the 25th day, and the OSS return within one month after quarter-end without a permanent extension.

GmbH balance sheet obligation, Section 140 AO, Section 238 HGB and Section 241a HGB

A GmbH must prepare a balance sheet from day one, regardless of revenue. The exemption for small sole traders under Section 241a HGB does not apply to it.

Balance sheet date obligations, Section 240 HGB and Section 253 (4) and (5) HGB

An inventory must be prepared at fiscal year-end. Current assets must be written down to a lower market value; if the reason ceases to apply, the value must be written back up.

Lexoffice alternative: a tax firm instead of accounting software

200+ clients. 100% e-commerce focus on Amazon, Shopify, D2C and multichannel.

Where does accounting software stop?

The software books, you carry the responsibility

Marketplace and payment data do not fit in

No software prepares the annual financial statements